Our Most Requested Services

Sample Trip Quotes

To give you a ballpark idea, here are some sample quotes for requests we’ve gotten from our customers:

Example #1:

A group of 60 high school students from Boston, Massachusetts is planning an educational campus tour at several universities in New York City. The tour will span two days, with the charter bus picking up the students early on a Friday morning and returning them to Boston late Saturday evening. Due to the long travel distance of over 200 miles each way and the need for overnight accommodations, the bus rental will likely be priced per day or per mile rather than hourly. With a larger group size, a full-size charter bus with at least 56 passenger seats would be required. Factoring in the high demand for buses during the spring season, the round-trip journey, and the need for the teamr’s hotel room, the estimated cost could range from $2,800 to $3,400 for this two-day campus tour from Boston to New York City.

Example #2:

A Boston-based tech firm needed transportation for their 60-person sales team to attend a two-day conference in New York City. They booked a full-sized charter bus with room for luggage, planning to have the bus shuttle employees between the hotel and event venue each day. For this multi-day, out-of-state trip, the charter bus company charged a rate of $2,800 for the two travel days plus an additional $1,200 per day for the team’s time shuttling the group locally. The company also had to cover the team’s hotel costs for the overnight stay as well as parking fees at the event venue and hotel. With all fees included, the total price for their charter bus rental came to $5,400.

Example #3:

A high school baseball team in Boston, Massachusetts needed transportation for an upcoming tournament in New York City. With 20 players, 4 coaches, and a significant amount of equipment, the team required a full-sized charter bus rental with a seating capacity of 56. The tournament spanned 3 days, so the bus company charged a daily rate of $1,200 per day, plus an additional fee for the team’s hotel accommodations. To account for the 4-hour drive from Boston to New York City, as well as potential traffic delays, the team also paid an hourly rate of $150 for any additional time beyond the scheduled itinerary. With parking fees at the tournament venue and a customary 15% gratuity for the team, the total cost for the 3-day charter bus rental amounted to $4,350.

Example #4:

A private middle school in Boston, Massachusetts requested a fleet of three charter buses for an upcoming eighth-grade class trip to Washington, D.C. The educational tour included national landmarks like the White House, the Washington Monument, and the U.S. Capitol Building. With over 200 students and faculty attending, the school needed enough seating for everyone plus storage space for luggage and supplies. The trip spanned two days with an overnight hotel stay, so the total cost was calculated based on a per-day rate. Since it was scheduled during peak season in early June, the quote reflected slightly higher prices. However, by booking several months in advance, the school secured a discounted group rate and locked in their preferred bus models before availability became limited.

Example #5:

A Boston bride recently called to book transportation for her wedding party of 10 bridesmaids and groomsmen. Since some members of the wedding party were flying into Boston Logan International Airport, she needed a shuttle to transport her friends from the airport to their hotel in downtown Boston. The minibus would then take the wedding party to each of the fun destinations on their itinerary, including a rehearsal dinner in the North End and a bar crawl in Faneuil Hall. For the big day, the bride requested a 28-passenger shuttle bus to transport the entire wedding party to the church ceremony and reception venue. With travel between multiple locations over the course of two days, the bride was charged a daily rate of $800 per day for the minibus and $1,200 per day for the shuttle bus, plus a 20% team’s gratuity.

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